Public Library

POLICIES

PROPRIETARY INTEREST DISCLOSURE POLICY

Policy

The Institute for Childhood Preparedness (ICP) values honesty and integrity. We understand that non-disclosed conflicts can lead to mistrust. We also recognize that our instructors are experts in their respective fields and may conduct professional activities outside of those conducted on behalf of the Institute for Childhood Preparedness. It is the policy of the Institute for Childhood Preparedness to require instructors to disclose proprietary interest in any product, instrument, device, service, technology or material discussed during Institute for Childhood Preparedness courses, events, seminars, and/or presentations. These disclosures include the source of any third-party compensation related to the presentation.

 

Purpose

The purpose of this policy is to ensure that individuals involved in delivering training disclose any proprietary interest as well as the source of any compensation related to the event, course, seminar and/or presentation.

 

Responsibility

This policy applies to all instructors either employed by or under contract with the Institute for Childhood Preparedness. The Institute for Childhood Preparedness Executive Director oversees adherence to this policy.

 

Processes and Procedures

Instructors are required to disclose this information twice:

  1. First, in writing to the Executive Director of the Institute in advance of any presentation, seminar, event or course.

  2. Second, at the beginning of the event, speech, course and/or presentation to the audience. The second disclosure shall occur within the first five minutes of the presentation, speech and/or remarks.

Prospective instructional contractors must disclose existing proprietary interests relevant to the instructional topics during contract negotiations. The proprietary interests must be listed in the contract prior to contract execution and shall be updated yearly, or as otherwise needed.

Additionally, access to this policy and any corresponding disclosures will be provided and disclosed by reference of ICPs website (www.childhoodpreparedness.org) on all marketing and learning materials.

Conflict of Interest Disclosure Form

Note: A potential or actual conflict of interest exists when commitments and obligations are likely to be compromised by the instructor's material interests, or relationships (especially economic), particularly if those interests or commitments are not disclosed.

This Conflict of Interest Form should indicate whether the instructor(s) has an economic interest in, or acts as an officer or a director of, any outside entity whose financial interests would reasonably appear to influence the teaching, course content or interaction with clients. The instructor(s) should also disclose any personal, business, or volunteer affiliations that may give rise to a real or apparent conflict of interest. This disclosure form, consistent with our conflict of interest policy, must be filled out for all instructors - including contractors.

NON-DISCRIMINATION POLICY

Policy

The Institute for Childhood Preparedness (ICP) maintains a working and training environment free of any discrimination. The culture at ICP is conducive to learning and working where all people are treated with respect and dignity.

 

Purpose

The purpose of this policy is to maintain compliance with local, state and federal regulations. Additionally, the purpose of this policy is to ensure ICP maintains the a high level of professional conduct throughout the ICP organization.

 

Responsibility

The Institute for Childhood Preparedness Executive Director oversees adherence to this policy.

 

Processes and Procedures

Equal Opportunity

ICP is an equal opportunity employer and does not discriminate or make explicit references in a discriminatory manner related to gender, race, religion, ethnicity, sexual orientation, disability or age. ICP does not discriminate with respect to employment terms and conditions on the basis of gender, race, religion, ethnicity, sexual orientation, disability or age. For purposes of employment consideration, ICP considers only relevant criteria that are consistent with the standards of conduct and performance as detailed by the job description. Employment decisions are based strictly on an individuals abilities, qualifications and work ethic. ICP ensures strict adherence to all federal, state and local Equal Employment Opportunity (EEO) laws.

Inclusion

The Institute for Childhood Preparedness is committed to providing a welcoming environment to all members employed by ICP, as well as, all clients, providers and trainees who contract with ICP to train and educate their staff and employees. ICP does not discriminate offering its products, programs and services on any conditions related to the basis of gender, race, religion, ethnicity, sexual orientation, disability or age.

Prohibitions

The Institute for Childhood Preparedness does not restrict access to products, programs and services, or treatment of any individual accessing it’s products, programs and services based on discrimination of gender, race, religion, ethnicity, sexual orientation, disability or age. This policy includes prohibitions of harassment of program participants, customers, and employees, i.e., racial harassment, sexual harassment, and retaliation for filing complaints of discrimination. Speakers, presenters and external experts and consultants involved in developing, administering, and delivering ICP education sessions, training courses, workshops or presentations at any ICP event are expected to maintain a high standard of professionalism and are not to discriminate or make discriminatory remarks based on gender, race, religion, ethnicity, sexual orientation, disability or age.

ICP ensure strict adherence to all federal, state and local harassment laws.

Communication

The Institute for Childhood Preparedness publicly posts their Non-Discrimination Policy on their website (childhoodpreparedness.org) for all learners, trainers, employees and anyone affiliated with ICP to access. A written format of the policy is also available upon request.

Additionally, all instructors, trainers, developers, employees and any persons affiliated with the Institute for Childhood Preparedness must acknowledge said policy through completion and submission of the signed Policy Acknowledgement (provided below).

RECORD RELEASE AND PRIVACY POLICY

Policy

It is the policy of the Institute for Childhood Preparedness (ICP) to maintain records that are private and secure, and follow proper procedures for release of records upon completion of learning events.

Purpose

The purpose of this policy is to maintain compliance with local, state and federal regulations and protect records at the highest level of professionalism within the ICP organization.

Responsibility

The Institute for Childhood Preparedness Director of Operations will oversee record release and privacy under the oversight of the ICP Executive Director.

Processes and Procedures

  • All records will be kept confidential, secured and private.

  • Upon request from a learner or client management to release a learners training completion information, the requestor, and learner if learner is not the requestor, will be provided a copy of this policy.

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